Privacy Notice
Our Commitment to Your Privacy
Matwala Vyas Legal Ltd is committed to protecting your privacy and handling your personal information responsibly and securely.
This Privacy Notice explains how we collect, use, store and protect your personal information when you visit our website, contact us, instruct us to provide legal services or otherwise interact with our firm.
For the purposes of applicable data protection legislation, Matwala Vyas Legal Limited is the Data Controller in respect of the personal information covered by this notice.
Information We May Collect
Depending on your relationship with us and the nature of your enquiry or matter, we may collect and process information including:
- your name, address and contact details;
- identification and verification information;
- information you provide when making an enquiry or instructing us;
- information relating to your legal matter;
- financial and payment information;
- correspondence and communications with you;
- information provided by third parties in connection with your matter;
- information required to comply with our legal and regulatory obligations; and
- information about your use of our website.
Because of the nature of legal work, some matters may involve special category personal data or other particularly sensitive information. We will only process such information where we have a lawful basis for doing so and, where required, an additional condition permitting that processing.
How We Use Your Personal Information
We may use your personal information to:
- respond to enquiries;
- provide legal advice and services;
- manage and administer your matter;
- communicate with you;
- verify your identity and undertake required compliance checks;
- process payments and maintain financial records;
- comply with our professional, legal and regulatory obligations;
- establish, exercise or defend legal claims;
- manage and improve our business and services; and
- operate, maintain and improve our website.
Our Lawful Basis for Processing
We will only process personal information where we have a lawful basis for doing so.
Depending on the circumstances, this may include processing which is necessary:
- to take steps at your request before entering into a contract or to perform our contract with you;
- to comply with a legal or regulatory obligation;
- for our legitimate interests or those of a third party, where those interests are not overridden by your rights;
- for the establishment, exercise or defence of legal claims; or
- where you have provided consent, in circumstances where consent is the appropriate lawful basis.
Different lawful bases may apply to different types of information and different processing activities.
That distinction is important because the ICO specifically requires the lawful basis to be identified, rather than simply saying that the firm complies with data protection law.
Sharing Your Personal Information
Where necessary and appropriate, we may share personal information with third parties involved in providing our services or dealing with your matter. These may include barristers, experts, courts and tribunals, government bodies, regulators, professional advisers, search providers, financial institutions, insurers and organisations providing services to our firm.
We may also disclose information where required or permitted by law or where necessary for the establishment, exercise or defence of legal claims.
We do not sell your personal information.
How Long We Keep Your Information
We will retain personal information only for as long as reasonably necessary for the purposes for which it was collected and to meet our legal, regulatory and professional obligations.
Different retention periods may apply depending upon the nature of the information and the matter concerned.
Keeping Your Information Secure
We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Access to personal information is restricted to those who require it for legitimate business, legal or regulatory purposes.
International Transfers
Some service providers may process or store information outside the United Kingdom.
Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer complies with applicable data protection legislation and that appropriate safeguards are in place where required.
Your Data Protection Rights
Depending upon the circumstances, you may have rights in relation to your personal information, including the right to:
- request access to your personal information;
- request correction of inaccurate or incomplete information;
- request deletion of your information in certain circumstances;
- request restriction of processing in certain circumstances;
- object to certain processing;
- request the transfer of your information in certain circumstances; and
- withdraw consent where we rely upon consent as the basis for processing.
These rights are not absolute and may be subject to exemptions or restrictions under applicable law. The particular rights available also depend on the lawful basis for the processing.
Cookies and Our Website
Our website may use cookies and similar technologies to operate effectively and to help us understand how visitors use the website.
Further information about the cookies we use and your choices should be available in our Cookie Policy.
Contact Us About Your Personal Information
If you have any questions about this Privacy Notice, how we use your personal information or wish to exercise your data protection rights, please contact us:
Matwala Vyas Legal Limited
Telephone: 020 8597 5097
Email: reception@mvlegal.co.uk
Address: 1st Floor, Suite 2, 760 Eastern Ave, Newbury Park, Ilford IG2 7HU
Complaints
If you have concerns about the way we handle your personal information, please contact us in the first instance so that we have an opportunity to address your concerns.
You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK’s data protection regulator.
Information Commissioner’s Office
Changes to This Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in our practices, legal requirements or regulatory guidance.
The latest version will be published on our website.
Last updated: September 2026